GET-YOUR-LIFE-BACK OPERATIONS FOR REMOTE AGENCIES
It’s time to build differently.
Does this sound like your regular Monday?
* You spend the first hour digging through overdue tasks and dropped balls.
* Your Slack is blowing up with questions only you can answer (while you’re stuck on calls).
* Deadlines are slipping and clients are frustrated.
* Your backend is a house of cards built on spreadsheets and old habits.
* Hiring feels like roulette: sometimes you get lucky, most times you just get more problems.
* You know systems would save your sanity, but every time you try, it feels like a 1,000-piece puzzle with no picture.
Build an operations engine that powers your agency
Nothing slips through the cracks because you’ve got systems that actually work.
Your team just gets it: no more hand-holding or explaining the same thing fifteen times.
You *actually* know where your money’s going (and it’s not just “vibes.”)
Your clients are thrilled, not annoyed. And and bragging about you instead of threatening to leave.
Everyone's speaking the same language—without you playing interpreter between teams.
You finally have time to work ON the business, instead of drowning IN it.
Because organized businesses aren’t born; they’re built.
Operational clarity starts here
✴︎
Operational clarity starts here
✴︎
Operational clarity starts here ✴︎ Operational clarity starts here ✴︎
Strategic operations and fractional COO services designed for growing agencies.
10-WEEK PROCESS SPRINT
The Rollout
Build the core processes
your agency needs to run smoothly.
In just 10 weeks, we’ll document, systemize, and set up workflows
in your PM tool so you can finally scale without chaos.
OPS COACHING & SUPPORT
The Compass
Got a junior PM or ops hire? I’ll guide them with frameworks, templates,
and expert coaching.
They learn, you get systems in place, and your team grows stronger from within.
FRACTIONAL COO SERVICES
The Backbone
When you’re ready for a seasoned partner in your leadership team, I step in as your COO.
I’ll build the systems, manage ops, and keep the engine running so you can focus on growth.
ONE-OFF STRATEGY SESSION
The Jumpstart
$375
Every engagement starts here. One session to audit your agency’s foundations and map out a growth game plan.
Walk away with clarity to DIY — or choose the best path forward with me.
No more “hope for the best”.
It's time for systems that work.
Sure, winging it works for a while, but eventually, you're going to hit a wall.
To scale effectively, you need more than good intentions. You need strategy, structure, and support. That’s where I come in.
Let’s make running your agency feel as seamless as it should.
Hola, I’m Pilar!
I’ve always been that person: bullet journals, Excel budgets for every home renovation, the friend who plans the trips, books the flights, and makes sure everyone shows up.
For over a decade, I’ve turned that instinct for structure into a career.
I’ve built systems that let businesses run smoother, grow faster, and stop relying on one person to hold it all together.
Most founders I work with are the opposite: visionary, creative, scattered.
They see the big picture, but lack the structure to get there without burning out.
I bring the systems that give you clarity and drive growth. So you can stay in your genius zone and finally hit that five-year vision.
Don't just take my word for it...
"I can't think of anyone better than Pilar set up, oversee, and optimize complex processes so they're scalable and profitable."
Kate Williams, Communications Manager @InMedia Solutions
"For any first-time agency founder, Pilar brings the clarity and experience you need to avoid mistakes and accelerate growth."
Andrew Peluso, Founder & CEO @ Pesty Marketing
“Pilar’s created and refined the company processes to build a world-class operation".
Robert Beames, Content Director @Whitespectre
"Pilar has an operator's brain with a knack for breaking down complex processes into manageable tasks. She can turn any project into a well-oiled machine."
Usman Akram, Organic Growth Strategist @Omniscient Digital
“Pilar is an outstanding professional: highly organized, proactive, and always reliable. We would definitely ask her to work for us again."
Paz Valente, CEO & Founder of Traducire
Say goodbye to the daily scramble.
✴︎
Say goodbye to the daily scramble.
Say goodbye to the daily scramble. ✴︎ Say goodbye to the daily scramble.
Play the Agency Arcade
Feeling stuck in your agency’s chaos?
Step into the Agency Arcade, a free space to tackle the problems slowing your growth. Pick the challenge you’re facing, explore proven solutions, and grab templates and playbooks to fix it fast.
I’ve seen every corner of agency life, and built these resources to help you level up your agency, solve issues faster, and run smarter.
It’s all free, actionable, and designed for founders who want clarity, control, and results.